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Privacy Notice

Last Reviewed: September 04, 2024

At FoxRot Corporation (“FoxRot,” “we,” or “us”), we value your privacy and are committed to protecting your personal data. This Privacy Notice outlines how we collect, use, store, and protect your personal information when you interact with our website, foxrot.com (the “Site”), or engage with our business activities, such as our service offerings, events, surveys, and communications. We act as a “data controller” when determining how your personal data is used under applicable data protection laws.

Please review this Privacy Notice carefully. If you have any questions or need further clarification, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..

Additional Privacy Notices may apply based on your specific relationship with FoxRot:

  • Recruitment Privacy Notice: For individuals applying for a position with FoxRot.
  • Client Data Privacy Notice: For employees of a FoxRot client or service provider.
  • California Residents: Please refer to specific privacy information applicable to California residents below.

You are not required to provide personal data to FoxRot, but declining to do so may limit your ability to fully utilize our Services or interact with our Site.

Contents

  1. Data Controller
  2. How We Collect Your Personal Data
  3. Why We Use Your Personal Data
  4. What We Do Not Do With Your Personal Data
  5. Who Has Access to Your Personal Data?
  6. Data Security
  7. Data Retention
  8. Children’s Privacy
  9. Your Data Protection Rights
  10. How to Unsubscribe

1. Data Controller

When FoxRot collects and processes your personal data, we act as the data controller, determining how and why your personal data is used. The local FoxRot entity that you interact with may also act as a data controller or joint controller in certain jurisdictions.

2. How We Collect Your Personal Data

We collect personal data in the course of our business activities through various channels, including:

  • Directly from You: When you use our Site, create an account, subscribe to newsletters, register for events, complete surveys, or contact us.
  • Automatically from Site Usage: Using cookies and similar tracking technologies, we gather information about your interactions with our Site, including device and browsing information.
  • Third Parties: We may also receive personal data from trusted third-party sources such as business websites, public social media profiles, or data vendors.

Sensitive Data

We may collect sensitive personal data when necessary (e.g., demographic data, health information for event accommodations). We only use sensitive data with your explicit consent or when legally required for specific purposes.

3. Why We Use Your Personal Data

FoxRot processes your personal data for several purposes, each with a legal basis for processing:

  • Providing Consulting Services: We use personal data to manage our relationship with clients, provide consulting services, and respond to inquiries. (Legal Basis: Legitimate Interest)
  • Managing Accounts: If you create a FoxRot account, we use your information to personalize your experience, provide access to newsletters, and offer content tailored to your interests. (Legal Basis: Consent)
  • Marketing Communications: We use your data to send newsletters, updates, or invitations to events, based on your preferences. (Legal Basis: Consent)
  • Event Management: We process personal data to facilitate your participation in conferences and events. (Legal Basis: Legitimate Interest or Consent, where required)
  • Surveys and Public Content: We collect and process data from public posts, forums, and surveys for research purposes. (Legal Basis: Consent)
  • Analytics and Benchmarking: We may use anonymized or aggregated personal data for analytics, business research, and service improvement. (Legal Basis: Legitimate Interest)
  • Legal Compliance and Security: We use personal data to comply with applicable laws, protect our legal rights, prevent fraud, and ensure the security of our Sites. (Legal Basis: Compliance with Legal Obligations)

4. What We Do Not Do With Your Personal Data

FoxRot is committed to ethical data practices and does not:

  • Sell your personal data to third parties.
  • Use or share deidentified data in ways that could reidentify individuals.
  • Engage in automated decision-making that significantly affects your legal rights or freedoms.

5. Who Has Access to Your Personal Data?

FoxRot may share your personal data with the following parties to support our business operations:

  • Affiliates and Subsidiaries: Internal sharing with other entities within the FoxRot group.
  • Service Providers: Third-party providers supporting our business operations (e.g., cloud storage, payment processing).
  • Legal Authorities: If required by law, we may disclose personal data in response to legal obligations or to protect our legal rights.
  • Business Transfers: In the event of a merger, acquisition, or other corporate transaction, personal data may be transferred to the new entity.

International transfers of personal data are conducted in compliance with applicable data protection laws, ensuring appropriate safeguards for your data.

6. Data Security

We implement industry-standard security measures to protect your personal data from unauthorized access, disclosure, or destruction. Only authorized personnel with a legitimate need to access personal data can do so, and they are bound by confidentiality agreements.

Despite our best efforts, no system is completely secure. We cannot guarantee absolute protection against all potential security breaches.

7. Data Retention

FoxRot retains personal data only for as long as necessary to fulfill the purposes for which it was collected or to meet legal, contractual, or operational requirements. When data is no longer needed, we securely delete or anonymize it.

8. Children’s Privacy

Our Site and Services are not intended for children under the age of 16. We do not knowingly collect personal data from children. If we become aware of such data collection, we will take steps to delete it.

9. Your Data Protection Rights

Depending on your location and applicable laws, you have the following rights regarding your personal data:

  • Right to Access: Request information about the personal data we hold about you.
  • Right to Correct: Request correction of inaccurate or incomplete data.
  • Right to Delete: Request deletion of your personal data.
  • Right to Restrict Processing: Request that we limit our processing of your personal data.
  • Right to Data Portability: Receive a copy of your data in a machine-readable format.
  • Right to Withdraw Consent: Withdraw your consent where data processing is based on consent.
  • Right to Object: Object to data processing based on legitimate interest.

To exercise your rights, please contact us at This email address is being protected from spambots. You need JavaScript enabled to view it.. We may require verification of your identity before processing your request.

10. How to Unsubscribe

You may unsubscribe from FoxRot newsletters and marketing communications at any time by:

If you have any questions or concerns regarding this Privacy Notice, feel free to contact us. We are committed to ensuring your privacy is protected and your data rights are respected